What to Know About Planning Wedding Timelines

Planning Resources | Wedding photography

A timeline GUIDE

Thoughtful pacing for a relaxed, photogenic wedding day


A well-considered timeline creates space for presence, connection, and beautiful light. While some elements of the day are unpredictable, planning with care allows everything to unfold more naturally.

A Gentle Reminder

It’s natural to worry about timelines, logistics, and whether everything will go according to plan. But remember:

Your wedding day is, at its heart, a gathering of the people who love you most.

The ones who have watched you grow, shared long conversations over wine, and stood beside you through every chapter. They’re here because they care deeply — and because of that, the day will be filled with warmth, joy, and meaning, no matter how it unfolds.

Everything is going to be just right.


Destination + Vancouver Island Wedding photography

Best Practices for Wedding Timelines

Listen to the Light

Certain times of day photograph with cinematic qualities – others with the unique golden magic of twilight others. Most wedding days move through a variety of lighting environments, many of which are outside our control — and your photographer will adapt accordingly.

When building a photogenic timeline, we always like to begin with sunset, then work backward, anchoring the rest of the day around this fixed point.

  • Sunny days: Early morning, late afternoon, and evening provide the most flattering light from all directions. These are ideal windows for portraits and outdoor ceremonies in direct sun.
  • Overcast days: Soft, even light is often present throughout the day, typically until about one hour before sunset.

Golden hour may look different depending on conditions — sometimes dramatic, sometimes subtle — but always meaningful in its own way.


Allow for Transition Time

If your day includes multiple locations, padding travel time is essential. Traffic, parking, and small delays can add up quickly.

Whenever possible, limit excessive driving and prioritize time spent with each other and your loved ones. A smoother flow keeps the day feeling calm and intentional.


Key Lighting & Timeline Considerations

Some ceremony locations present lighting challenges.
In summer especially, direct sun between 11:00 am and 4:00 pm, or dappled light beneath trees, can create harsh or uneven shadows. From a photography perspective, later afternoon ceremony times — or orienting the ceremony so your backs face the sun — offer the most balanced results.

Schedule most portraits during daylight.

Sunrise and sunset provide the most flattering light, while dusk introduces cooler (blue) tones that are difficult to correct naturally in editing. Once daylight fades, photography relies on flash and ambient light. When needed, the studio uses professional strobes and umbrellas, creating a more classic, traditionally lit look for evening moments.

Considering additional coverage?

If you think you may need more time, it’s best to discuss this early with your photographer and planning team. Extending coverage on the wedding day itself may not be possible — or may come at a premium — especially if travel commitments are already in place after the scheduled wrap time.

Build in Breathing Room

It’s more than okay to schedule breaks — it’s encouraged.

Adding 10 – 15 minutes of buffer time (especially while getting ready or coordinating a larger wedding party) can transform the experience from rushed to relaxed. These moments offer space to breathe, reset, and fully enjoy what comes next.

What to Know About Lighting & Coverage

While we bring professional equipment and years of experience working in all conditions, some locations and times of day are simply more flattering than others. Thoughtful planning makes a meaningful difference.

On bright summer days, scheduling your ceremony and portraits later in the afternoon helps soften the light. When possible, placing your ceremony in open shade — or positioning the sun behind your officiant during peak daylight — creates more even, comfortable lighting. (Your suit-wearing guests will thank you.)

Most wedding days move through a variety of uncontrolled lighting environments, and your photographer will adapt with care. On overcast days, for example, golden hour may appear more subtle, with white skies instead of blue. While light may change, what never does is the importance of the moment itself. Connection, emotion, and presence are what create the most meaningful images of the day.


Wedding Planning:
12 Month summary

MY APPROACH:

Here are a few TIMELINE IDEAS to SUPPORT you IN your planning Journey

01

13+ MONTHS

From your wedding day

– Choose Wedding Date
– Choose Wedding Scope
– Create Budget + Priorities
– Book Venue + Catering

02.

12+ MONTHS

From your wedding day

– Define your design vision and colour palette
– Choose the ideal season for your engagement session
– Select and secure your photographer
– Order your wedding dress

03.

10+ MONTHS

From your wedding day

Select & Book:
– Personal accommodations
– Dog handler
– Rentals
– Florist
– Day-of stationery

Create:
– Room block for guests
– Wedding website

04.

9+ MONTHS

From your wedding day

Select + book:
– Transportation
– Book an Officiant

– Collect addresses + Finalize Guest List
– Create + Send the Save the Date Cards (if digital)

05.

8+ MONTHS

From your wedding day

Select + Book:
– Hair stylist
– Makeup artist
– Cake

Schedule:
– Menu tasting
– Cake tasting
– Hair and makeup trial

06.

7+ MONTHS

From your wedding day

Select + Book:
– DJ
– String Music

– Plan:
– Menu Tasting, menu, and bar
– Reception activities

– Order:
– Bridesmaid attire (if applicable)

07.

6+ MONTHS

From your wedding day

Select + Order:
– Groom + groomsmen attire and accessotires(if applicable)
– Final bridal accessories (if applicable)
– Wedding invitations

– Revisit guest list for any changes

08.

5+ MONTHS

From your wedding day

– Select + order wedding bands
– Mail wedding invitations (RSVP 2.5~ months prior)
– Plan rehearsal dinner details

09.

4+ MONTHS

Has Arrived

– Select + order guest book
– Songs for ceremony and reception
– Draft lists of wedding party + family photo groupings for photographer
– Start writing vows

08.

3+ MONTHS

From your wedding day

– Contact guests that have not responded
– Place final order for favours
– Purchase event insurance
– Finalize numbers with Venue / Catering
– Create + order seating chart + signage
– Final attire alterations

011.

2+ MONTHS

BEFORE YOUR WEDDING

– Finalize all details for: rehearsal, ceremony, reception, vows
– Clean engagement ring
– Purchase marriage license
– Schedule your final meetings with planning + photo team

012.

YOUR WEDDING MONTH

HAS ARRIVED


– Confirm final seating arrangements
– Ceremony rehearsal
– Rehearsal dinner
– Break in wedding shoes
– Create list of details for photographer

Sample Wedding Day Timelines

MY APPROACH:

Prioritize what you’re looking forward to the most – EXPERIENCES – and spending time with each other.

10 Hours of Coverage

Ideal for:

couples who want the full story told with care. Additional time allows for un rushed imagery, with a second photographer alongside us for most of the day (8 of 10 hours), ensuring both you and your guests are thoughtfully documented.

10 Hours with a First Look


10:00 photographer(s) begin + getting ready photos

11:30 get dressed + portraits

12:15 first look + couple portraits

1:00 wedding party photos

1:30 family photos (if 20 groupings)

2:00 pre ceremony break / capture details / guests arriving

2:30 ceremony

3:00 ceremony ends / cocktail hour begins / sign marriage license

5:45 grand entrance + toasts + refreshments / dinner

7:00 couple portraits

7:30 cake cut

7:40 special dances

8:00 photo coverage ends

10 Hours with No First Look

10:00 photographers begin / getting ready photos

11:30 get dressed + portraits

12:15 (optional) first look with family or wedding party

1:00 pre ceremony break / shoot details / guests arriving

1:30 ceremony

2:00 ceremony ends / cocktail hour begins / sign marriage license4:30 family photos

2:30 family photos (if 20 groupings)

3:00 wedding party photos

3:30 couple portraits (1 of 2 Sessions)

4:30 grand entrance + join cocktail hour

5:45 toasts + refreshments / dinner

7:00 couple portraits

7:30 cake cut

7:40 special dances

8:00 photo coverage ends

8 Hours of Coverage

Perfect for:
Thoughtfully documenting the ceremony, key getting-ready moments, and the celebration that follows — well-suited for weddings of any size.

8 Hours with a First Look



1:30 photographers begin / getting ready photos

2:30 get dressed + portraits

3:15 (optional) first look with family / wedding party

3:30 first look with your spouse / couple portraits

4:00 wedding party photos

4:30 family photos (if 20 groupings)

5:00 pre-ceremony break / shoot details / guests arriving

5:30 ceremony

6:00 ceremony ends / cocktail hour begins / sign marriage license

6:15 couple portraits

7:00 grand entrance + refreshments / dinner

8:00 toasts

8:30 cake cut

9:00 first dance + special dances / dancing

9:30 photo coverage ends

8 Hours with No First Look

1:00 photographers begin / getting ready photos

2:00 get dressed

2:30 (optional) first look with family or wedding party

3:00 pre ceremony break / shoot details / guests arriving

3:30 ceremony

4:00 ceremony ends / cocktail hour begins / sign marriage license

4:15 family photos (if 20 groupings)

4:45 wedding party photos

5:15 couple portraits

6:00 grand entrance + toasts + dinner

8:00 cake cut

8:30 first dance + special dances / dancing

9:00 photo coverage ends

6 Hours of Coverage

Perfect for:
Capturing the ceremony, select getting-ready moments, and the first half of the reception — excluding dance floor coverage.

6 Hours with a First Look

1:30 photographer(s) begin

1:45 get dressed + portraits

2:30 first look / couple portraits (30 mins)

3:00 wedding party photos (30 mins)

3:30 family photos (if 20 groupings)

4:00 pre-ceremony break / shoot details / guests arriving

4:30 ceremony

5:00 ceremony ends / cocktail hour begins / sign marriage license

5:15 couples portraits or candid cocktail time with guests (30 mins)

5:45 grand entrance + toasts + refreshments / dinner (some couples opt to do a first dance upon entrance)

7:30 photo coverage ends

6 Hours with No First Look

1:30 photographers begin

1:45 get dressed

2:15 first look / couple portraits

3:00 pre-ceremony break / shoot details / guests arriving

3:30 ceremony

4:00 ceremony ends / cocktail hour begins / sign marriage license

4:15 family photos (if 20 groupings)

4:45 wedding party photos

5:15 portraits

6:15 grand entrance + toasts + refreshments / dinner

7:30 photo coverage ends

4 Hours of Coverage

Perfect for:
Thoughtfully documenting the ceremony, family photos, and portraits, plus a handful of moments before or after.

4 Hours with a First Look

4:00 photographers begin

4:15 first look

4:45 ceremony

5:15 ceremony ends / cocktail hour begins / sign marriage license

5:30 family photos (if 20 groupings)

6:00 wedding party photos

6:30 couple portraits

7:30 grand entrance + toasts + refreshments / dinner

8:00 photo coverage ends

4 Hours with No First Look

4:00 photographers begin / capture details / guests arriving

4:30 ceremony

5:00 ceremony ends / cocktail hour begins / sign marriage license

5:15 family photos (if 20 groupings)

5:45 wedding party photos

6:15 couple portraits

7:15 grand entrance + toasts + refreshments / dinner

8:00 photo coverage ends

2 Hours

Perfect for: Capturing the heart of the ceremony, family photos, and portraits — a natural fit for elopements.

2 HOURS WITH NO FIRST LOOK

4:00 photographer / capture details / guests arriving

4:15 (optional) first look with family or wedding party

4:30 ceremony

5:00 ceremony ends / cocktail hour begins / sign marriage license

5:00 family photos (if 20 groupings)

5:15 on location couples
portraits (All)

5:50 (optional) grand entrance

6:00 End

READY TO

CONNECT?

MEET KATE – A WEDDING + ELOPEMENT PHOTOGRAPHER

If you’re new here, welcome — I’m Kate Tutty, a Vancouver Island wedding photographer specializing in elevated documentary-style photography and film.

It’s completely normal to feel camera-shy or overwhelmed at different points while planning a wedding. My approach centres on genuine connection, shared resources, and intuitive prompts that help you settle in, feel comfortable, and connect naturally with each other.

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